Purchase Coordinator_Bangalore (LSS08023)

About Company: Our client is a leading technology company established 1867 and focused on industry, infrastructure, digital transformation, Healthcare, transport as well as transmission and generation of electrical power and Real Estates.

Position:– Purchase Coordinator

Location: Electronic City, Bangalore

Experience: 3-5 yrs

Qualification: Graduate/Diploma from Civil Engineering Background Preferred or any equivalent Graduate/Diploma/ Commerce Graduate/ Management

No. of Days Per Week: 5

Work Model : Work From Office

Required Skills/Abilities:

• Knowledge of Basic purchasing policies and practices and keenness to learn Record keeping/ MIS (Management Information Systems) techniques.
• Proficient with Microsoft Office Suite (Microsoft Outlook, Excel, Word, PowerPoint) and Outlook Calendar Ability to learn new Software for ERP, Vendor management etc.
• and perform complex clerical work with speed and accuracy
• Oral and written communication skills, interaction skills, patience and courtesy Work independently with little direction and meet schedules and timelines.

Job description:

• · Provides administrative and clerical support to the Procurement department.
• · Tactical purchasing activities for small value spends.
• · Prepares reports, contracts, MOMs, and other documents.
• · Follow up with vendors, Internal Stakeholders and collect information pertaining to the requirements
• · Establishes and maintains recordkeeping system for Procurement department.
• Detailed Job Description
• · Support Procurement Manager for Major Procurement activities as below
• · Pre-qualification and Request for Proposal (RFP)
• · Send prequalification and RFP documents to bidders, arrange and co-ordinate Prebid meetings
• · Follow up with Vendors for Submission Co-ordinate and Schedule the meetings for Site Visits
• · Commercial Comparison, Negotiation support
• · Assist the Procurement Manager in Preparation of Price Comparatives,
• · Arranging Negotiation meetings, Prepare MOMs
• · Quotation Evaluation Sheet data entry and initiation and send for approvals and follow up for approvals
• · Vendor Onboarding
• · Send the Vendor onboarding data to vendors and follow up for receipt of information.
• · Review the information received and in case of discrepancies, follow up with the vendors for correct info
• · Initiate vendor request in the vendor onboarding tool and submit for further approvals
• · Contract Execution Support
• · Compile and prepare the contract document in PDF for final execution
• · Arranging for e-stamp paper , uploading in contract signature tool. follow up for signatures, Distribution and Uploading in system
• · PO creation Inputs
• · Support in PO creation inputs like Material code, vendor code, Maintaining text in PO, correct HSN/SAC codes, Send email ,Follow-up for PO release,
• · Raising IT tickets in portal in case of any errors and follow up with IT team for quick resolution
• · Support Procurement team in any other activities/ procedures as and when needed.

Employment Type: Contractual for 1 year and can be extendable.

Payroll: - Lobo staffing Solutions Pvt. Ltd.