Assistant Secretary (LSS08005)

About Client: Our Client is an Indian MNC telecommunications company. It was previously a government-owned telecommunications service provider and under the ownership. It provides network services and software-defined network platforms, such as Ethernet, SD-WAN, content delivery networks (CDNs), the internet, Multiprotocol L ans has a data centre network located in 44 locations worldwide.It offers cloud services and managed security services as well.

No. of Requirements - 5

Education: B tech/B.E in (ECE or ETC)

Experience:- 0-1 yrs

Technical:

Roles & Responsibilities:

Calendar Management. Travel Management. Liaison & Scheduling –

• Daily blocking of meetings with the DRs globally.
• Working in SAP for creation of PR & doing SRN.

Arranging Team Lunch/ Dinner.:

• Claiming expense in Concur. Vendor Management.
• Working in GAM & assisting Auditors with their requirements.
• Taking care of logistics & admin related work.
• Drafting letters independently.
• Taking care of the Team & their requirements.
• Maintaining confidentiality.
• Approval support - coordinating online support & assisting VP for approvals in SAP also maintaining records.
• Daily scheduling. Handling vast dynamics of VP calendar and making changes.
• Preparing pending meeting list and updating the CEO & the CXO’s calendar and ensuring the smooth function of day-to-day activities & meeting up the deadlines.

Secretarial Duties:

• Answering calls, taking messages and handling correspondence.
• maintaining diaries and arranging appointment.
• typing, preparing and collating reports filing.
• organizing and servicing meetings (producing agendas and taking minutes).
• managing databases.
• prioritizing workloads.
• implementing new procedures and administrative systems.
• liaising with relevant organizations and clients.
• coordinating mailshots and similar publicity tasks.
• logging or processing bills or expenses.
• Independent Drafting
• Calendaring
• Handling calls on behalf of the VP.
• Letter drafting
• Sending invites to external parties
• Vendor management
• Festive Emailer / Gifting.
• Surfing Internet
• LinkedIn approach

Daily Scheduling & Calendar Management Support-

• Adequate support provided to ensure smooth functioning of his day.
• Ensure effective functioning of the VP through calendaring, scheduling meetings and teleconferences.
• Assist with the Agenda, reservation of venue, and pre-administer all aspects relating to the meetings.

Meeting management:

• Attend meetings and prepare agenda, schedule of the meetings and MOMs.
• Ensure rigorous follow-ups to close all pointers of the meetings.

Follow up & Data Completion:

• Completed projects by assigning work to clerical staff; followed up rigorously on
• results.
•  Provided historical reference by developing and utilizing filing and retrieval systems;
• recording meeting discussions. Secured information by completing data base
• backups.
• Conserved VP’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Provide resolution and respond to queries in a specific TAT.
• General Business Skills
• The ability to lead and motivate, able to think creatively and strategically to overcome
• obstacles and ensure harmonious relations.
• Strong analytic skills and judgment driven decision-making skills.
• Excellent written, verbal and interpersonal communications skills

Salary Budget: Up to 900000

Designation: Assistant Secretary

Location: Chennai

Employment Type: Contractual

Payroll: - Lobo Staffing Solutions Pvt. Ltd.