Assistant Secretary (LSS06850)

About Client: Our Client is an Indian telecommunications company. It was previously a government- owned-telecommunications service provider and under the ownership of Department of Telecommunications, Ministry of Communications, and the Government of India.It is the exchange of information over significant distances by electronic means and refers to all types of voice, data and video transmission.

No. of Requirements - 2

Education: Any Graduate

Experience:- 2-4 yrs

Age : Should not be more then 25 years

Job Role:-

Roles & Responsibilities:

• Calendar Management. Travel Management. Liaison & Scheduling – Daily blocking of meetings with the DRs globally.
• Working in SAP for creation of PR & doing SRN.
• Arranging Team Lunch/ Dinner. Claiming expense in Concur. Vendor Management.
• Working in GAM & assisting Auditors with their requirements. Taking care of logistics &
• admin related work. Drafting letters independently. Taking care of the Team & their
• requirements. Maintaining confidentiality. Approval support - coordinating online support & assisting VP for approvals in SAP also maintaining records.
• Daily scheduling. Handling vast dynamics of VP calendar and making changes. Preparing pending meeting list and updating the CEO & the CXO’s calendar and ensuring the smooth function of day-to-day activities & meeting up the deadlines.

Secretarial Duties:

• Answering calls, taking messages and handling correspondence.
• maintaining diaries and arranging appointment.
• typing, preparing and collating reports filing
• organizing and servicing meetings (producing agendas and taking minutes)
• managing databases
• prioritizing workloads
• implementing new procedures and administrative systems.
• liaising with relevant organizations and clients.
• coordinating mailshots and similar publicity tasks.
• logging or processing bills or expenses.
• Independent Drafting.
• Calendaring
• Handling calls on behalf of the VP.
• Letter drafting
• Sending invites to external parties
• Vendor management
• Festive Emailer / Gifting.
• Surfing Internet
• LinkedIn approach

 Daily Scheduling & Calendar Management Support-

• Adequate support provided to ensure smooth functioning of his day.
• Ensure effective functioning of the VP through calendaring, scheduling meetings and teleconferences.
• Assist with the Agenda, reservation of venue, and pre-administer all aspects relating to the meetings.

Meeting management:

• Attend meetings and prepare agenda, schedule of the meetings and MOMs.
• Ensure rigorous follow-ups to close all pointers of the meetings.

Follow up & Data Completion:

•  Completed projects by assigning work to clerical staff; followed up rigorously on results.
•  Provided historical reference by developing and utilizing filing and retrieval systems;
• recording meeting discussions. Secured information by completing data base backups.
•  Conserved VP’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating telecommunications.
•  Provide resolution and respond to queries in a specific TAT.

General Business Skills:

• The ability to lead and motivate, able to think creatively and strategically to overcomeobstacles and ensure harmonious relations.
•  Strong analytic skills and judgment driven decision-making skills.
•  Excellent written, verbal and interpersonal communications skills

Salary Budget: - 5 LPA

 Designation: - Assistant Secretary

Location:- Chennai

Employment Type: - Contractual

Payroll: - Lobo Staffing Solutions Pvt. Ltd.